Frequently Asked Question

Contractor Prequalification• Question:
How do I Apply for Prequalification?

• Answer:
PENNDOT PREQUALIFICATION FOR CONTRACTORS
Instructions for Prequalification, Renewal, and Additional Code Applications
Note:
• All Prequalified Contractors (Prime or Sub) are required to be a registered Business Partner, instructions are detailed below
• All Prequalified Contractors (Prime or Sub) are required to renew every 2 years based on their Alpha prefix (A thru K even year e.g. 2008)
(L thru Z odd year e.g. 2009)
• Certificates are available in ECMS to be downloaded for Prequalified Registered Business Partners
• ECMS http://www.dot14.state.pa.us/ECMS sends an electronic renewal notification 3 months prior to a contractor’s expiration date. It is the contractor’s responsibility to maintain their certificate, prequalification status, and submit renewal forms in a timely manner to avoid possible expiration of prequalification. Prequalification and Renewal applications generally take 4 to 6 weeks to process barring errors or omissions in the application
1. Access the PennDOT website at the following address http://www.dot14.state.pa.us/ECMS
The ECMS (Engineering Construction Management System) screen will appear
2.One of the Contractor Officers can print the certificate by filling in the ECMS User Id number and Password.
3. Click on Business Partner located on Menu Bar
Then Contractors
4. Click on Current Certificate Link
5. Print using icon located on the tool bar provided with ECMS
I. ECMS Business Partner Registration is at: http://www.dot14.state.pa.us/ECMS
1. Click where indicated to enter ECMS as a guest
2. Click on Business Partner located on Menu Bar
3. Business Partner will expand, click on Business Partner then Registration
4. Select Business Partner Type, and double click acrobat reader icon above business partner agreement. PDF
5. Print and mail, completed four specified pages to: ECMS System Registration /Pa Department of Transportation Bureau of Project Delivery
P.O. Box 3662
Harrisburg, PA 17105-3662
6. Scroll down to bottom of registration screen select “Register” button, select each tab and fill out information which applies to your company.
7. Click “Submit” button
Any questions concerning the ECMS system call the ECMS help desk at (717) 783-7711
Any questions on the Business Partner Agreement may be directed to Design, Business Partner Registration Section (717) 705-1501.
II. Prequalification and Prequalification Renewal with the Department of Transportation application forms (CS-4300) will need to be downloaded from the internet. This is a read only format.
1. Access the PennDOT website at the following address:
http://www.dot14.state.pa.us/ECMS
The ECMS (Engineering Construction Management System) screen will appear.
2. Click where indicated to enter ECMS as a guest.
3. Click on Business Partner located on Menu Bar.
4. Click on Contractors.
5. The templates for the following forms appear on the right side of the screen.
 Additional Code Request
 Line of Credit Form
 New Prequalification Application – Prime
 New Prequalification Application – Subcontractor
 Prequalification Renewal – Prime
 Prequalification Renewal – Subcontractor
III. Additional Codes Request may be submitted at any time, requests will be process separately from renewal applications.
The Line of Credit From is now available as a separate link on our website, and will no longer be mailed with expiration notices.
FYI – the Prequalification Regulations and the Contractor Responsibility Directive may be access at the following site:
Chapter 457 Regulation, Prequalification of Bidders:
http://www.pacode.com/secure/data/067/067toc.html
Contractor Responsibility Program:
http://www.oa.state.pa.us/oac/lib/oac/MDs/215-9.pdf
To complete the Prequalification process, mail the application to the Prequalification Office below:
BUREAU OF Project Delivery
PREQUALIFICATION OFFICE
ATTN: LATOYA LEWIS
400 NORTH STREET 7TH FL.
HARRISBURG, PA 17120-0094
Note for any new prequalification application or additional code request: The leading reason for application denial, besides lack of experience, is limited or no response to our reference letters. We must verify experience, and cannot make a determination without sufficient and detailed response from your stated work experience references.

Created by	Last Modified by
Julius B Sanders/PennDOT on 02/07/2008 at 10:46:37 AM	Booker T Bates/PennDOT on 02/29/2012 at 02:43:57 PM