Delete Items from an Addendum

Description

This function allows users to delete items (including items/quantities, plans, attachments, or special provisions) from an addendum before the addendum is published. Note that this function does not delete the data from the project, but merely unlinks the information from the current addendum. For example, the Design Project Manager creates an addendum and selects several existing design items to modify via the addendum. Midway through the process, the project manager determines that one of the items does not need to be modified. This process allows the user to delete the link between the item and the addendum, but does not delete the item from the project.

The Delete Items from an Addendum function is accessed from the appropriate addendum-related screen (Item Details, Alternate Grouping, Project Development Checklist Detail, or Project Specific Special Provision) when the user clicks the Delete button and confirms the deletion.

At any time after the addendum has been saved, a draft of the Addendum Report and Current Proposal Report .PDF's can be generated. A 'Pending Generation' label/link appears while the system is creating and processing the files. The user can monitor the progress of this process by clicking on the link, which displays the Document Publishing Monitor. When completed, a document link appears that allows the user to view, download, or print the .PDF document.

This function is available to any user with create/update access to the addendum. Refer to "How Do I Create Addendum" for a detailed explanation of security.

Note: When processing an addendum, the Select checkbox is hidden for the AND and OR items if they were placed on the addendum as a result of the user's selecting the EITHER item for addendum processing.

Step-by-Step Directions

User Action	Result
	*****To Delete Project Development Checklist Item from Addendum*****
From the Addendum screen, select Project Development Checklist from the Add links and click the ADD button.	The Project Development Checklist is displayed in create mode.
Select the item you want to delete from the addendum by clicking the checkbox in front of the item name.	An ‘X’ appears in the selected checkbox.
Click the DELETE ROW button.	A ‘please wait’ message is displayed. When processing is completed, the system displays a message informing you the save was successful. Note: You can also delete the checklist item from the addendum by navigating to the checklist item detail screen via the Addendum and clicking the DELETE button.
Click OK on the message box.	The Project Development Checklist screen is displayed. The checklist item is no longer displayed.
	*****To Delete Design Item from Addendum*****
From the Addendum screen, select Design Items from the Add links and click the ADD button.	The Design Items screen is displayed in create mode.
Select the addendum item you want to delete by clicking in the checkbox in front of the item number.	A checkmark appears in the selected checkbox.
Click the DELETE ROW button.	A message is displayed asking you to confirm that you want to delete the item. Note: You can also delete the design item from the addendum by navigating to the Item Details screen via the addendum and clicking the DELETE button. Note: When processing an addendum, the Select checkbox is hidden for the AND and OR items if they were placed on the addendum as a result of the user's selecting the EITHER item for addendum processing.
Click OK on the message box.	A ‘please wait’ message is displayed. When processing is completed, the system displays a message informing you the deletion was successful.
Click OK on the message box.	The Design Items screen is displayed. The design item is no longer displayed.
	*****To Delete Special Provision from Addendum*****
From the Addendum screen, select Project Special Provisions from the Add links and click the ADD button.	The Project Special Provisions screen is displayed in create mode.
Select the special provision you want to delete from the addendum by clicking in the checkbox in front of the special provision name.	A checkmark appears in the selected checkbox.
Click the DELETE ROW button.	A message is displayed asking you to confirm that you want to delete the provision. Note: You can also delete the special provision from the addendum by navigating to the Project Special Provision screen via the addendum and clicking the DELETE button.
Click OK on the message box.	A ‘please wait’ message is displayed. When processing is completed, the system displays a message informing you the deletion was successful.
Click OK on the message box.	The Project Special Provisions screen is displayed. The provision you deleted is no longer displayed.

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:51:56 AM